Project Manager

Overview

✅ Looking for a Project Manager to oversee client projects (and client communication) at Eman Copy Co.

✅ Freelance remote position (contractor)

✅ 10-15 hours a month. (Maybe more initially as we set up our systems and processes)

✅ Choose your own hours/schedule

✅ $40 - $50 an hour, depending on experience

❌ Pitches or applications sent via my DMs/inbox won’t be responded to

❌We tend to get a lot of copywriters applying for our non-copywriting roles. Please note: copywriters who aren’t also project managers with project management experience (outside of their own business) won’t be considered.

✅ To apply, check out the hiring process and apply via the application form [click apply]

Eman Copy Co. is looking for a Project Manager. 

You’ll oversee client projects from the moment a client signs on to offboarding, ensuring every step of the journey is smooth, efficient, and aligned with our high standards. 

You’ll manage multiple projects simultaneously, delegate tasks to our team of strategists and copywriters, and ensure everyone on the team has what they need to succeed.

Your ability to see the big picture while managing the details will ensure that deadlines are met, quality remains high, and communication flows effortlessly between clients and contractors.

This is a remote contractor role with a flexible schedule.

We're looking for a person who is organised, proactive, and a natural problem-solver. Someone who thrives on creating order and ensuring everything runs like clockwork.

This role requires a detail-oriented, systems-minded individual who can see both the big picture and the small tasks that make it happen.

Bonus points if you’re familiar with email marketing, online launches, and copywriting processes to help you understand the nuances of the work you’ll be managing.

About Me & Eman Copy Co.

Hey! I’m Eman 👋🏽 

I’m the owner of Eman Copy Co. – a micro email agency made up of a small team of strategists and copywriters who turn subscribers into sales. 

I started Eman Copy Co. in 2018 after leaving my full-time role running a small comms department for a charity, so I could create a more family-friendly career and lifestyle for me and my kids. 

I’ve always been the company’s project manager (except for one PM who worked with us this year). But now that I’ve had my third child, I’m working part-time in the business and will be for the foreseeable future. 

It’s important that I permanently hand this project management role over to someone else so I can focus on growing-the-business type of work.

Inspired by my personal experiences, the mission at Eman Copy Co. is to help women build empires and make more money. 

Because wealth = balance, freedom, and impact. 

When women (the historically disadvantaged gender) earn more, there’s a ripple effect. Our mission is to make waves by helping us all make more money.

We do this in 3 main ways:

• Email strategy and copywriting: High-converting, revenue-boosting, relationship-building email services for 1:1 clients

• Online courses & digital products: Our 12-week signature online course (Like a Boss) and our smaller workshops and masterclasses are designed to help service providers build a successful business

• Mistakes That Made Me podcast: The business podcast that asks extraordinary business owners to share their biggest business mistakes so you know what NOT to do on your road to success

Eman Copy Co. Values

🕊️Freedom 

We’re after financial freedom, time freedom, and freedom to express ourselves. Every choice we make is designed to minimise the constraints that could hold us back from living fully. By prioritising these goals, we’re free to only take projects that light us up — which allow us to do our very best work. We walk the walk in our content and encourage our audience to chase similar goals.

🌊Flexibility

Eman Copy Co. was born with this goal in mind. We’re anti-grind culture and believe in having the flexibility to do business around your life — rather than building your life around your business. We don’t do urgent work and never expect responses in the evenings or on weekends. In content, we highlight how we practise a healthy lifestyle and talk about wanting the same for our clients. Our goal is to provide exceptional service without sacrificing freedom and flexibility. That balance is our lifeblood. 

🏆Excellence

We approach everything with 100% effort and quality. This includes excellence in faith, relationships, customer service, marketing, and how we treat each other. Not only that, but we’re enthusiastic about excellence. We get excited talking about it. 😁

🔍Curiosity 

Where there’s curiosity, there’s growth and joy. We LOVE trying new things, experimenting, and being creative. It means we fail sometimes, but that doesn’t scare us. The mistakes make us. Clients trust us to bring curiosity, which demonstrates our leadership abilities. Meanwhile, our constant learning inspires our audience and fellow service providers. Internally, we motivate each other to keep asking questions.

💰Wealth

We’re working towards creating generational wealth for ourselves, our audience, and our clients. We openly talk about money because we want people to know what’s possible, regardless of gender, ethnicity, religion, or background. We are doing this for the money (we’ve got bills to pay, adventures to enjoy, and people to support). You should be too! In the wise words of my uncle, “Happy people make money.”

Role and Responsibilities

You’ll be managing three areas:

• Our projects 
• Our team
• Our clients

(Your role may include more than what is detailed here depending on your skills, interests, and preferences.)

📊 Project Coordination & Oversight

• End-to-End Project Management:
  Oversee projects from client onboarding to offboarding, ensuring all steps are completed on time and to a high standard.
• Timeline & Milestone Management:
  Create project timelines, set key milestones, and ensure deadlines are met.
• Asana Management:
  • Set up new projects in Asana with dates, milestones, tasks, and dependencies.
  • Track project progress and update task statuses.
  • Ensure team members have clear visibility into tasks and deadlines.
• Contractor Assignments:
  Delegate tasks to the appropriate contractors (copywriters, researchers, editors) based on project requirements and expertise.
• Workflow Monitoring:
  Track the progress of tasks, flag bottlenecks early, and proactively provide solutions to keep projects on schedule.

📊 Project Planning & Resource Allocation

• Capacity Planning:
  Monitor contractor workloads and availability to ensure no one is overburdened and that all projects have the necessary resources.
• Forecasting Needs:
  Identify potential future resource gaps and collaborate with Eman to hire or onboard new contractors as needed.

💼 Client Management Support

• Client Onboarding:
  Assist with or manage the onboarding process in line with our workflow and communication expectations.
• Client Satisfaction Monitoring:
  Check in with clients during key project milestones to ensure satisfaction and address concerns proactively.

🔄 Process Management & Optimisation

• Initial Systems Setup:
  Ensure contractors have the necessary information, templates, resources, and tools to execute their tasks effectively.
• Briefing Coordination:
  • Trigger the onboarding process and ensure the client stays on track and completes the process on deadline
  • Deliver project briefs to contractors before work begins.
• Feedback & Revisions Management:
  • Track feedback cycles and ensure revisions are completed on time.
  • Ensure client feedback is implemented accurately and promptly.
• Offboarding:
  Oversee the offboarding process, including client handover, feedback collection, and documentation to close out projects.

✅ Quality Control

• Quality Assurance:
  If your experience allows for this, review deliverables to ensure they meet Eman Copy Co’s quality standards before sending them to clients.
• Consistency Checks:
  Ensure deliverables maintain consistency in tone, brand voice, and formatting.

💬 Communication & Collaboration

• Client Communication:
  • Provide regular project updates and timelines to clients where necessary.
  • Manage client expectations and address concerns promptly and professionally.
• Internal Collaboration:
  • Work closely with our Sales Lead to understand project scopes and client needs.
  • Coordinate with our Virtual Assistant for administrative support and task scheduling where necessary
  • Support contractors by ensuring clear communication and providing necessary resources.
• Meeting Coordination:
  Ensure project-related meetings, including briefing calls, check-ins, and debriefs are being scheduled and executed by contractors.

📈 Reporting & Documentation

• Project Records:
  Maintain documentation of project timelines, milestones, contractor assignments, and client communications.
• Performance Tracking:
  Track project metrics (e.g., delivery times, revisions needed) to identify opportunities for process improvement.
• Client Feedback Collection:
  Gather client feedback after project completion to refine processes and enhance future service delivery.

What Does Success Look Like in This Role?

Projects are delivered on time and on budget:

• Every project moves smoothly from onboarding to offboarding, with deadlines met.
• Budgets are respected, and scope creep is managed effectively.

Seamless project workflows:

• Clear, efficient processes are in place, and every team member (contractors, sales lead, virtual assistant) knows what to do and when.
• Asana is consistently updated, providing clear visibility on tasks, timelines, and milestones.

Projects are delegated to the right subcontractors:

• As new projects come in, they are assigned to the most suitable contractors based on skill, availability, and project requirements.
• Workloads are balanced to ensure efficiency and quality.

High-quality deliverables:

• All deliverables meet or exceed Eman Copy Co’s standards for quality and style before they reach the client.
• The revision process is efficient with minimal back-and-forth.

Happy clients:

• Clients feel informed, supported, and confident throughout the project.
• Client feedback is positive, and any issues are addressed promptly and professionally.

Effective contractor management:

• Contractors have clear instructions, the right resources, and feel supported (never micro-managed).
• Tasks are assigned to the right people, and workloads are balanced to avoid burnout.

Proactive problem-solving:

• Challenges are anticipated, and solutions are implemented before they become issues.
• Bottlenecks and delays are rare and quickly addressed when they occur.

Continuous process improvement:

• Workflows and systems are regularly reviewed and improved for efficiency.
• New ideas and feedback are welcomed, tested, and implemented when beneficial.

Clear and consistent communication:

• Information flows smoothly between clients, contractors, and the internal team.
• Regular updates keep everyone aligned and misunderstandings are minimised.

Well-organised project documentation:

• All projects have accurate, up-to-date documentation, making it easy to track progress and refer back to details.
• Offboarding includes thorough documentation and client handoff.

A calm and controlled environment:

• Even during busy times, projects are managed calmly and confidently.
• Both clients and contractors feel supported (never micro-managed), fostering a collaborative and trusting work environment.

Requirements

This is a remote, freelance position (you will not be an employee).

You should have a quiet working environment that includes: 

• A computer 
• High-speed internet

As a freelancer, you get to choose when and where you work, but you should consider the following >>

Time zone: 

Most of our clients and team members are in the UK, US, and Canada, so those are the time zones you’ll be working with.

Work days required: 

Weekdays.

Eman Copy Co. is closed during weekends.

Commitment: 

You’re looking for a long-term freelance role with a small company you can grow with.

This Role is For You If You’re…

• Highly Organised:
  You love checklists, schedules, and systems. Keeping multiple projects on track and ensuring no detail is missed energises you.

• Proactive & Self-Motivated:
  You anticipate challenges before they arise and take the initiative to solve problems. You don’t wait for instructions – you make things happen.

• Strong Communicator:
  You’re clear, concise, and professional in your communication with clients, contractors, and team members. You’re comfortable addressing concerns and clarifying expectations.

• Calm Under Pressure:
  You remain steady and solution-focused when things get busy or challenges arise. Tight deadlines don’t fluster you. They drive you to be even more efficient.

• Collaborative and Empathetic:
  You enjoy working with different personalities and understand how to motivate contractors and keep clients happy. You’re a people person who knows when to listen and when to lead.

• Detail-Oriented:
  You catch the small details others might miss and pride yourself on delivering work that’s accurate and thorough.

• Process-Driven:
  You love setting up and refining systems to make workflows smoother and more efficient. If a process can be improved, you’re already thinking about how to do it.

• Adaptable and Flexible:
  You can pivot quickly when priorities change, and you’re comfortable adjusting your approach to keep projects moving forward.

• Tech-Savvy:
  You’re comfortable using project management tools (like Asana) and communication platforms (like Slack or Zoom), and you’re quick to learn new tools.

• Client-Focused:
  You care about delivering an excellent experience for clients and take pride in helping projects succeed from start to finish.

• Quality-Oriented:
  You have a high standard for deliverables and ensure everything meets or exceeds expectations before it reaches the client.

You don’t love: being passive-aggressive, gossiping, complaining, being overly negative, avoiding hard tasks, talking about co-workers behind their back (if there’s an issue, you prefer to speak to them directly).

This Role is NOT For You If…

• You need to be told what to do (We’re looking for someone with ideas and initiative) 
• You struggle with organisation
• You wait for instructions
• You dislike systems and processes
• You’re easily flustered under pressure
• You aren’t comfortable communicating clearly
• You don’t pay attention to details
• You prefer working alone

Systems We Use

You should be familiar with most of the software below. 

The ones you don’t know, you’ll happily figure out with a little help from YouTube and website support docs. 

(You believe in the power of Google. If you can figure it out yourself, you will. But you’re also not afraid to ask for help when you need it.)

• Asana
• Slack
• Loom
• Butter.us (Zoom alternative) 
• Google Workspace (esp. Google Mail, Google Drive & Google Calendar)
• TidyCal
• Dubsado

Hours

10-15 hours a month with a long-term view that these hours (and this position) will expand as the agency grows. 

(We’ve identified our slow seasons as the summer months (July-Sept). And our busiest season is generally Oct-March). 

Pay

Our budget is: $40 to $50 an hour (USD), depending on experience.

Apply here

To apply for this position, fill in this application form [click apply]

The hiring process

This hiring process involves four rounds. 

I’m looking for a long-term hire who’ll be working closely with me over the next few years, so I want to make sure we get this right (for both of us!)

Round 1: Application form for skill, experience, and availability fit

Round 2: Application for communication, personality, culture add

Round 3: Video call interview

Round 4: Paid test project

I understand this process won’t work for everyone, and that’s okay.

The successful applicant will agree to be hired on a 3-month trial basis. This is to ensure we’re both 100% happy with the working relationship before we agree to make it permanent.

After that point, we’ll check in with each other and make sure we’re both still happy with the hours and pay structure. 

Deadline

Friday 5th December 2025 at 6pm GMT or earlier if I feel I’ve received enough applications.

We’ll respond to all applicants by Tuesday 9th December.

You Should Know…

I won’t be accepting or replying to any pitches or applications that land in my DMs or inbox. If you’d like to apply, please use this application process.

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