Location: Denver, CO preferred but highly qualified remote
applicants will be considered
Hours: Average of 10 hours/week with a flexible schedule
Compensation: $25/hour
Reports to: This person will be managed by Annie Orloff but will
support all the Managing Partners - Claire Simonson, Annie
Orloff, and Michael Whitehorn
About MAC Group Consulting:
At MAC Group Consulting, we are reimagining the political consulting model to deliver integrated, progressive, and client-centered services in communications, fundraising, advocacy, and operations. Our team combines decades of high-level experience in political campaigns, government, and issue advocacy to help progressive leaders and organizations
build power.
Position Summary:
MAC Group Consulting is excited to add a highly organized and detail-oriented part-time Administrative & Campaigns Assistant to the firm to support our internal operations and client-facing work. This role will help ensure that the firm's partners can focus on high-level strategy and client engagement by handling administrative, organizational, and logistical support tasks.
Key Responsibilities:
Internal Administration & Organization
● CRM: Create, manage, and update a database for all contacts.
● Admin Support: Attend a weekly planning meeting, update Asana, track tasks and deliverables, and proactively manage up to partners. Set priority lists for partners daily and/or weekly. Ensure all internal and external deadlines are met.
● Calendar and Email Management: Manage partner inboxes and calendars, including scheduling meetings, client calls, and events.
● Operations Support: Coordinate travel arrangements and track client receipts.
Client Support
● Assist with Client Onboarding: Set up project folders and prepare onboarding materials.
● Assist with Client Communications: Draft and format client updates, agendas, memos, and communications.
● Support Research Needs: Complete background research on donors, stakeholders, legislation, and media.
● Event Support: Support logistics and other needs for client-related events, such as virtual and in-person meetings and fundraising events. This includes researching venues, vendors, tracking RSVPs, creating invites, and writing thank you notes.
Ideal Qualifications:
● Experience and comfort with managing up to supervisors
● Strong organizational and time management skills; ability to prioritize across multiple projects
● Proactive, solutions-oriented attitude with a commitment to follow-through
● Excellent written and verbal communication skills with strong attention to detail
● Experience with scheduling, internal operations, or administrative support
(political/campaign experience a plus)
● Proficiency with Microsoft Office, Google Suite, and project management and CRM tools
● Alignment with progressive values and a passion for making a positive impact
● Ability to maintain strict confidentiality and professionalism
To Apply:
Please send a short cover letter and resume to Annie with the
subject line: Admin Assistant Application – [Your Name].
Please contact Annie Orloff with any questions.
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⚠️ Please DO NOT APPLY if you cannot demonstrate relevant experience in the key areas listed above or meet the location requirements.
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