Tutor Me Today (TMT) is a growing tutoring service specializing in math and science for students of all grade levels. As we continue expanding, we are looking for a highly organized and proactive Virtual Admin Assistant to help manage client communications, scheduling, and administrative tasks.
Job Responsibilities
- Respond promptly to parent and student inquiries via email and text.
- Send welcome packets and contracts to new clients.
- Introduce yourself to new parents and assist with scheduling.
- Follow up weekly with parents regarding tutoring sessions.
- Send reminders to students and parents about upcoming sessions.
- Contact any parent or student who has not responded within 24 hours.
- Confirm monthly tutoring sessions for prepaid clients.
Administrative Tasks:
- Maintain and organize company emails, keeping leadership updated.
- Manage the tutoring calendar (Wix) to schedule and update sessions.
- Send reminders to tutors about their upcoming sessions.
- Inform tutors about company closures and holiday schedules.
- Check tutor availability and travel plans during holiday breaks.
- Organize and attend TMT events and staff meetings as required.
- Ensure contracts are completed and sent to parents.
- Maintain accurate records of tutoring schedules and payments.
- Strong communication and organizational skills.
- Proficiency in email management and online scheduling tools.
- Reliable internet connection and availability for flexible hours.
- Ability to attend in-person TMT events and staff meetings.
10 hours per week, $15 - $20 per hour, based on experience.
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⚠️ Please DO NOT APPLY if you cannot demonstrate relevant experience in the key areas listed above or meet the location requirements.
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