Operations Associate

Announcement time! Grounded AI is hiring. 🚀

I'm looking for two part-time or project-based roles: an 𝐀𝐈 𝐈𝐦𝐩𝐥𝐞𝐦𝐞𝐧𝐭𝐚𝐭𝐢𝐨𝐧 𝐒𝐩𝐞𝐜𝐢𝐚𝐥𝐢𝐬𝐭 and an 𝐎𝐩𝐞𝐫𝐚𝐭𝐢𝐨𝐧𝐬 𝐀𝐬𝐬𝐨𝐜𝐢𝐚𝐭𝐞.

We're growing quickly, and the demand for practical AI support from local businesses has been incredible. This announcement also marks a milestone I hoped we’d reach someday, but never expected to reach just five months in: creating more local opportunities in tech.

When I moved back to rural Northern California last year, there were no local career pathways in tech. I assumed that if I wanted to make the best use of my experience, I would have to work remotely for a company hundreds, or even thousands, of miles away.

Instead, I’ve found myself building a business here, helping local organizations use AI in practical ways to save time, improve operations, and modernize how work gets done.

These roles will allow us to serve more businesses and create pathways for other people here to build skills in this field. That feels like a small but tangible way of contributing to the community I love so much.

The 𝐀𝐈 𝐈𝐦𝐩𝐥𝐞𝐦𝐞𝐧𝐭𝐚𝐭𝐢𝐨𝐧 𝐒𝐩𝐞𝐜𝐢𝐚𝐥𝐢𝐬𝐭 role is for someone technically curious and hands-on with AI tools, automations, workflows, and agents.

The 𝐎𝐩𝐞𝐫𝐚𝐭𝐢𝐨𝐧𝐬 𝐀𝐬𝐬𝐨𝐜𝐢𝐚𝐭𝐞 role is for someone organized, communicative, and excited to support client outreach, content creation, scheduling, and the internal systems that help a growing business scale.

Please share this post with anyone in Humboldt County, California who might be a fit. 💚

Posted by: Marie Doce, Founder

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Grounded AI is a fast-growing Humboldt County-based AI implementation firm that helps local businesses use practical AI tools to save time, improve operations, and bring modern technology into everyday work. We are looking for a part-time Operations Associate to support day-to-day business development, client communication, and content operations.

Responsibilities

• Client outreach and follow-up communication
• Scheduling meetings and helping keep client/admin workflows organized
• Drafting social media posts, newsletters, and client testimonials
• Making website content updates
• Supporting content and outreach systems as Grounded AI grows
• Helping document repeatable processes and identify places where AI tools can save time

Ideal Qualifications

• Strong written and verbal communication skills
• Organized, reliable, and comfortable managing follow-up tasks
• Interest in AI tools and how they can support small business operations
• Ability to write clearly and professionally for emails, newsletters, social media, and website content
• Comfortable learning new tools and documenting repeatable processes
• Detail-oriented approach to scheduling, client communication, and content updates
• Able to work independently and follow through on assigned tasks
• Comfortable communicating with small business owners and local professionals

Nice to Have

• Experience with social media content, newsletters, websites, or customer/client communication
• Familiarity with tools like Canva, Lovable, Google Workspace, Notion, or similar platforms
• Experience using AI tools like ChatGPT, Claude, Gemini, or Codex for writing, organizing, research, or workflow support
• Interest in entrepreneurship, marketing, operations, consulting, or local business development
• Prior internship, part-time work, or volunteer experience in an administrative, marketing, communications, or customer-facing roles

About the Role

This role will support Grounded AI’s day-to-day operations and growth, including client outreach, scheduling, content creation, website updates, and internal systems organization.

The ideal person does not need deep technical experience, but should be curious about AI, willing to learn new tools, and able to communicate clearly and professionally. This is a hands-on opportunity to learn how a growing AI implementation firm works with local businesses, while helping build the repeatable systems that allow the company to scale.

The role could start as project-based or part-time, with the possibility of evolving depending on fit and business needs.

Pay: From $25.00 per hour

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Arcata, CA 95521