Seeking Bilingual Virtual Assistant (Right Hand) to CEO of Award-Winning Latina Marketing Agency
Independent Contractor Position (6-10 hours/week)
EST Time Zone Availability Required
Unstoppable Latina is an award-winning boutique marketing agency guiding visionary Latina entrepreneurs to step into the spotlight where they belong. We're on a mission to transform passionate service-based businesses into tomorrow's industry icons through tailored branding and marketing solutions.
💫 The Opportunity
We're seeking a tech-savvy, bilingual (Spanish/English) Virtual Executive Assistant to be our CEO's "second brain" and help streamline our growing business operations. This is a remote opportunity perfect for an independent contractor who thrives on creating efficient systems and enjoys being part of a purpose-driven company.
🎯 Key Responsibilities
- Notion System Management
- Revamp and optimize our client project management system
- Design and implement new workflows and automation
- Create and maintain comprehensive SOPs library
- Build and manage custom databases for various business operations
- Develop reporting dashboards for business metrics
- Train team members on Notion processes
- Ensure all business operations are properly documented
- Content & Marketing Support
- Update and maintain the company blog on Wix
- Organize monthly newsletter production:
- Source relevant industry news and updates
- Compile client success stories
- Organize content themes and topics
- Prepare newsletter brief for CEO's review
- Manage subscriber list and analytics
- Presentation & Workshop Management
- Create and update presentation decks in Canva
- Maintain brand consistency across all materials
- Design workshop materials and handouts
- Organize presentation assets library
- Create templates for future presentations
- Project & Client Management
- Set up and maintain client workspaces in Notion and CRM (Honeybook)
- Track project milestones and deliverables
- Manage client onboarding processes
- Coordinate with clients for scheduling and resources
- Monitor project timelines and send updates
- Prepare client reports and analytics
- Calendar & Schedule Management (EST)
- Manage CEO's calendar using Google Calendar
- Schedule meetings and appointments within EST business hours
- Coordinate podcast interviews and speaking engagements
- Plan and optimize travel arrangements
- Send timely reminders for commitments and deadlines
💻 Required Tech Stack Proficiency
- Notion (Advanced level required)
- Wix (Content management experience)
- Canva (Advanced design skills)
- AI Tools (ChatGPT, social media content tools)
- Google Workspace
- Zoom
- Social media platforms (Instagram, LinkedIn)
📋 Must-Haves
- Located in or available during EST business hours
- Advanced Notion skills with system design experience
- Fluent in English (written and verbal)
- Strong project management and organizational skills
- Proven track record of improving business systems
- Independent contractor status (registered business preferred)
- Reliable internet connection and dedicated workspace
- High-speed internet connection (minimum 100 Mbps recommended)
- Working webcam and professional audio setup for virtual meetings
⭐ Ideal Experience
- Previous work with marketing agencies
- Experience supporting coaches or consultants
- Background in operations or systems management
- Demonstrated success in remote work environments
- History of long-term client relationships
- Experience with newsletter production and management
- Understanding of personal branding and thought leadership
- Fluent in Spanish (written and verbal)
💪 Growth Opportunity
Starting at 6-10 hours per week with the potential to increase after a successful 3-month period. Opportunity to grow with our agency and take on additional responsibilities (podcast launch and upcoming book tour).
The contract will start in January 2025 to set up the goals for the collaboration.
💝 What We Offer
- Flexible, remote work arrangement
- Competitive contractor rates
- Collaborative, supportive environment
- Opportunity to impact Latina-owned businesses
- Exposure to diverse marketing and branding projects
- Long-term growth potential
- Monthly 1:1 business coaching session to grow your professional brand
- Free access to our in-house business accelerator programs
📬 How to Apply
Please complete the following:
- Application Questionnaire [Click Apply to access it]
- A brief cover letter or portfolio addressing:
- Your experience with Notion (specific examples of systems you've built)
- Your content creation and social media management experience
- Your available hours during EST
- Your contractor rate
- Links to:
- Your business website (if applicable)
- Portfolio of Canva designs or presentations
- Examples of systems/workflows you've created
- A short video (2-3 minutes) explaining:
- How you would approach revamping a Notion workspace (manage client projects, keep a team of freelancers accountable to goals, provide context for clients)
- Your experience with newsletter management
- Why you're excited about supporting Latina entrepreneurs
- What strategies do you use to keep your clients/managers focused and on-task
Note: This is a contractor position. As the vendor, you will be responsible for your own taxes, insurance, and business expenses. A signed independent contractor agreement will be required.
💫 Our Community Values
Unstoppable Latina is proudly Latina and queer-founded, committed to anti-racist practices and equity-centered business. We actively create inclusive spaces that celebrate our cultural heritage while amplifying historically marginalized voices in entrepreneurship.
¡Únete a nuestro equipo y sé parte de algo extraordinario!
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